Results for the 2019 Bath Half and Family Fun Run

Communications and Partnerships Assistant Role

November 19, 2019 // Rachel Hirst


COMMUNICATIONS & PARTNERSHIPS ASSISTANT
FULL OR PART-TIME POST
JOB DESCRIPTION

Who are we?
Running High Events Ltd is a small event management team, currently consisting of Race Director, Charity Director, Registrations Manager & Office Dog, Poppy ! We are responsible for delivering one of the largest and most successful half marathons and charity fundraising events in the UK, the annual Bath Half Marathon

The Job
We are looking for a passionate, enthusiastic and organised individual to assist the event team with communications and partnership management
Prior experience in delivering communications and campaigns across media platforms, and in account management would be helpful, but is not essential, as full induction and training support will be provided within the team environment

The successful candidate(s) will be both confident and self-motivating, capable of managing your own portfolio of tasks, and able to cope with the high pressures of delivering a major public event whilst also working closely within a small team with overlapping responsibilities

In addition to your core responsibilities you will be required to be flexible and to assist and support other team members at peak times, just as other team members will assist you at busy periods through the event calendar

Communications
Assisting with :
Updating the event communications strategy and plan, updating the event brand identity and the creation of a new event website
– The planning, creation and delivery of content across the Bath Half social media channels (currently Facebook, Twitter, Instagram), event website (including blogs), and e-newsletters
– The planning, creation and dissemination of content through media partners, and regional and trade press
– The creation of case studies including : event charity partners, funded projects and voluntary groups
– The creation of content for competitor training and fundraising support
-Responses to enquiries from other media, such as events listing sites
– The co-ordination of media interview requests and photocalls, typically in conjunction with event partner or charity activation
– The co-ordination of race day media access requests, registering and issuing media accreditation
– The briefing and co-ordination of race day event team photography and videography, including dissemination to event partners and media
– The briefing and co-ordination of race day commentary, guest starters and winners’ prize giving, management of the race day Media Centre team, including hospitality and facilities for media, partners and guests
– Collating and analysing media coverage for internal evaluation and partners’ requirements

Partnerships
Assisting with :
– Enquiries from potential and existing commercial and media partners, drafting bid and contract agreements
– Arranging and attending partners’ meetings, drafting and circulating meeting minutes and briefings
– The development and maintenance of relationships with event commercial partners (currently Bishop Fleming, Bath College, HIGH5, Wessex Water, branded vehicle provider), and other local businesses
– The development and maintenance of relationships with event media partners (currently Bath Chronicle, BBC Wiltshire, Business Exchange, Bath Life & Total Guide), and regional and trade press
-The delivery of partners’ activation including : website listings and advertising, photocalls and functions, social media campaigns, partners’ race entries and hospitality, race day activation and branding

General Duties
Assisting other team members with general duties – not exclusive but may include :
– Responding to enquiries from event registrants and the general public by email and phone.
– Receiving visitors and assisting with refreshments for meetings.
– General office roles such as assisting with deliveries and post, tea / coffee making, office tidying, taking out recycling / office rubbish, shredding of confidential documents
– Light manual work associated with set up and break down of event office
– Stocktaking of merchandise and equipment

We are a small team and it is very much a ‘all hands on deck’ approach where we all help out as much as possible and think outside the box !

Allocation of Duties
Your primary duties will be allocated to you by the Company Directors, with whom regular appraisals and performance reviews will be carried out

Liaising with Staff
You will also be required to liaise with other team members, external consultants, suppliers and clients as directed, to ensure consistent delivery of event plan targets, plus support for other team members in peak periods

Areas of Work
You will initially be working exclusively on the Bath Half Marathon, but you may also be required to assist on other events

Working Hours
Normal office hours are 9.00am to 5.30pm Monday to Thursday with 1 hour for lunch.
9.00am to 5.00pm Friday

Our preference would be for a full time appointment but we are open to applications for a part time post, for a minimum of 3 days or 24 hours per week

Annual Leave
Pro-rata 20 days paid leave per annum commencing 1st January, plus statutory bank holidays. Annual leave to be agreed in advance and co-ordinated with other team members to ensure adequate staffing

Place of Work
Work will normally be carried out at the company premises, currently Riverside North, Walcot Yard, Walcot Street, Bath BA1 5BG

During Event Days you will be required to work from the event premises where facilities may be temporary and limited (eg unheated marquees and temporary welfare/toilets)

Live Event Days
As part of a busy event team you will be required to attend all live Event Days, which will include working extended hours and weekend working in the immediate run up to an event, during and after

Paid leave in lieu of live event days will be allowed at the rate of 1.5 days leave per live Event Day, planned in conjunction with other team members to ensure adequate staffing of the office. Leave may not always be available immediately before or after live Event Days

Salary
To be agreed, according to experience and qualifications. In the range £17,500 to £21,000 per annum (adjusted pro-rata for part time), less statutory deductions, plus employer pension contributions

Notice Period
This contract will be subject to an initial trial period of one month, with 2 weeks notice by either party. Thereafter the contract can be terminated on receipt of one calendar month’s notice from the employee

Disciplinary Code
This contract of employment will be subject to the company’s disciplinary code. Written review of performance and notice of shortcomings will be provided in advance of any notice period

Confidentiality
This work may involve handling customers’ addresses and personal details, plus confidential company financial records and marketing plans, client and supplier agreements. These records and information are strictly confidential remaining in the ownership of the company, and shall not be disclosed, sold, copied or transferred to another party outside the company other than with the consent of a company Director, even after employment under this contract is terminated. Staff are required to comply with the company’s Confidentiality and Data Protection Policy and Procedures

Breach of the company’s Confidentiality and Data Protection Policy and Procedures may lead to dismissal and/or a claim for damages

SKILLS & EXPERIENCE REQUIRED
Office Skills
You will be required to be proficient in PC based applications including Outlook, Excel and Word, plus web browsers (eg Google Chrome and MS Internet Explorer). You must be confident on social media platforms including Facebook, Twitter and Instagram. Familiarity with WordPress, Adobe Photoshop and Mac based applications (including iMovie) would also be helpful

Other Skills
Relevant skills such as qualifications in first aid at work and a driving licence would be helpful. A joint role in assisting the lost child team may require you to undergo a DBS check

Training Support
General training and support will be provided for all office systems as part of an induction process. Running High will also support the successful candidate with continuing professional development, training and opportunities to develop their skills and experience

Experience
Experience of managing a communications campaign and client account management is essential. Previous event experience and knowledge of the local Bath area would be useful, plus an interest in public events and running events

Application
CV and covering email with contact details to :
KAYLEY WALLER
kayley@runninghigh.co.uk
Shortlisted applicants will be required to attend an interview at our offices in central Bath

 

RUNNING HIGH EVENTS Ltd
PO Box 3315, Bath BA1 6WX