Bath Half Marathon Charity newsletter
We hope you are all well and keeping warm and cosy. The tree is now up at Bath Half HQ and we are starting to feel all festive!
Please find a few updates below from the Bath Half team.
1- Coffee morning drop in sessions
2- Buying and selling surplus race places
3- Closing date for registering charity places
4 – Cancelling an entry
5- Manage my Team – Fundraising target
6 – Creating and activating a JustGiving page
7 – 2021 charity packages
Kayley & Rachel
Coffee morning drop in sessions
Grant from Shake & Spear recently delivered a really informative and practical training session on how to apply for the google grant during our recent coffee morning as well as creating google ads. It was very well received by the charities that attended. If you are interested in learning about how to access the grant, please let me know and we can look into the possibility of running another session.
The dates for our next drop in Coffee Morning are as follows;
Tuesday 10th December
Tuesday 14th January
Tuesday 4th February
Tuesday 3rd March
We will be at Walcot House, 90B Walcot St, Bath BA1 5BG between 09:30 and 11:30. If you can let us know if you are planning on popping by so we can look out for you.
Our coffee mornings are a great informal opportunity to come, meet the team and discuss anything and everything Bath Half.
Buying and selling surplus race places
Some of you have been in touch enquiring about the possibility of buying additional places from other charities with surplus places, and we’ve had a handful of smaller charities worried they might not be able to fill all their places.
We are happy for official charity partners to purchase additional places from other official charity partners (we don’t allow re-sale to other non-partner charities or general public).
Once again this year we will continue to facilitate the exchange of places by adding any charities who are looking to either buy or sell their charity places to the ‘Exchange of Charity Places’ spreadsheet. This is set up now in our charity Dropbox. If you re looking to buy more or want to sell, please email firstname.lastname@example.org and we will add your details. Charities then need to make direct contact to buy or sell.
The two charities involved will need to arrange the invoicing and payment of the sale of places, we don’t manage this process. You are also welcome to use the closed Facebook group, ‘Bath Half Marathon Charity Partner Network’ to let other charities know if you wish to buy or sell surplus places. You can only sell places to one of our 2020 Charity Partners.
A note about exchanging places: If you purchase some places from another charity, you will need to ask for their registration link and pass it onto your runners to register. Please inform your runners that their registration will be with a third party and that the other charity will receive their information. This is also to avoid confusion, as the name of the charity they are signing up for will be on the entry form. Your runners will need to be clear that their details will be shared with the other charity and will need to agree this with you in advance. You and the other charity will need to agree that this data will not be used for anything else by them.
And of course, please get in touch if you do not yet have access to the Dropbox.
Closing date for registering charity places
Just a reminder that the closing day for registering your runners, or substituting runners, is 4pm on Friday 7th February 2020.
We allow our charities as long as we possibly can to get their teams signed up, so I’m afraid this deadline is not at all flexible.
The very next day the data will be going straight to our mailing house to ensure their race packs are delivered in good time for race day!
Please can we politely ask that you do not call the team to ask for an extension of this date or to enter a late runner as it puts everyone in an uncomfortable position and is upsetting for all when we are unable to help.
Cancelling an entry
To cancel a reserved charity entry please advise your runners to complete our online cancellation form here, http://bathhalf.co.uk/cancellation-form-for-official-charity-entries/
Once we have processed the cancellation request, we will notify the charity so that you can release the race entry to someone else. As above, all substitute runners will need to registered by the deadline.
Manage my Team - Fundraising target
We understand that for some charities the fundraising target reported on the ‘Manage my Team’ page is incorrect. We set a minimum fundraising target of £175 but it is up to each charity if they wish to either keep as that or to increase the amount so it will be different for each charity. We are unable to manually update this for you I’m afraid, however, this area is only for you to view so your runners won’t get confused.
The ‘Manage My Team’ functionality is still being developed but know the priority was to give all charities the ability to download the Team Report to view who had registered. We understand there are some areas that will need to be changed and this will be done but may not be rolled out straightaway.
Creating and activating a JustGiving page
Your runners shouldn’t just have training (and Christmas!) but also fundraising on the brain! Did you know that early creation and activation of a JustGiving donation page means that you are more likely to raise more money than those created less than 30 days before the event? You can download a fundraising page report from JustGiving to identify any of your runners who have yet to create a page or have not yet received any donations to their page so you can reach out to them.
We will be doing a big push to all runners to kick start their fundraising this week and would be grateful if you could look to do the same in your communications. A joint approach over the next month or so will be beneficial for all.
2021 charity packages
It’s seems crazy to be talking about 2021, but here we are!
Our top tier packages including Lead Charity Partner’s will be available to apply for in the coming weeks, please keep an eye on your inbox as this will come in a separate email.
Due to the phenomenal success of our 2020 Lead Charity Partner scheme (all 4 Lead Partners selling out of their 300 race entries by the end of October and Lead Local charity selling out by early May!) we will be following the same structure for 2021.