Bath Half Marathon Charity newsletter
We hope you are all well and enjoyed a nice break over the Christmas season. We’re all back at work and starting to wonder if it ever really happened! Now we’re into 2020, the countdown to Race Day has officially started and the excitement is building here. Here are some important updates for you. Please do take the time to read the information below.
1- Registration Deadline
2- Coffee Morning drop in session
3- Buying/selling surplus entries
4 – Cancelling an entry
5- Race weekend charity briefings
6- Information for runners
7- 2021 Charity Packages
Kayley & Rachel
| || Registration Deadline |
The deadline for registering charity place runners is 7th FEBRUARY BY 4PM.
After this we cannot accept any further entries, or substitutions. We allow our charities as long as we possibly can to get their teams signed up, so I’m afraid this deadline is not at all flexible. The very next day the data will be going straight to our mailing house to ensure their race packs are delivered in good time for race day.
Please can we politely ask that you do not call the team to ask for an extension of this date or to enter a late runner as it puts everyone in an uncomfortable position and is upsetting for all when we are unable to help.
| || Coffee morning drop in session |
The dates for our next drop in Coffee Morning are as follows;
Tuesday 14th January
Tuesday 4th February
Tuesday 3rd March
We will be at Walcot House, 90B Walcot St, Bath BA1 5BG between 09:30 and 11:30. If you can let us know if you are planning on popping by so we can look out for you.
Our coffee mornings are a great informal opportunity to come and meet the team and discuss anything and everything Bath Half.
| || Buying/Selling surplus entries |
Currently we have more charities wishing to purchase additional places than we do charities selling surplus. If you are struggling to sell your entries please do not leave it too late to offer them to another charity as you need to give the other charity plenty of time to register their runners. You need to be making your decision in the next week ideally.
We will continue to facilitate the exchange of places by adding any charities who are looking to either buy or sell their charity places to the ‘Exchange of Charity Places’ spreadsheet. This will be shared in our charity Dropbox and charities are invited to make contact direct. The two charities involved will need to arrange the invoicing and payment of the sale of places, we don’t manage this process. You are also welcome to use the closed Facebook group, ‘Bath Half Marathon Charity Partner Network’ to let other charities know if you wish to buy or sell surplus places.
A note about exchanging places: If you purchase some places from another charity, you will need to ask for their registration link and pass it onto your runners to register. Please inform your runners that their registration will be with a third party and that the other charity will receive their information. This is also to avoid confusion, as the name of the charity they are signing up for will be on the entry form. Your runners will need to be clear that their details will be shared with the other charity and will need to agree this with you in advance. You and the other charity will need to agree that this data will not be used for anything else by them.
You can only sell places to one of our 2020 Charity Partners and this is down to you as a charity to ensure. You can see our 2020 charities on the charity listing page of our website.
| || Cancelling an entry |
We are seeing an increase in cancellation requests which is not unusual at this time of year. If you would like us to remove a runner from your team to allow you to replace them with another runner, please ensure either you or the runner completes our online Charity Entry Cancellation Form: https://bathhalf.co.uk/cancellation-form-for-official-charity-entries/.
We will then email you to notify you that the runner has been removed from your team. You have until 7th February to register any substitute runners.
We cannot accept cancellation requests via email or phone call.
| || Race weekend Charity Briefings |
We will be reviewing and updating the Race Weekend Charity Briefings which we intend to email to our charities by mid February.
In the mean time, please remember that for this years’ event we have introduced a ban on single use plastic in the Runners Village. You can find more info on this in our October newsletter which you can find here .
| || Information for runners |
Race packs will be delivered in batches over the next few weeks. The latest date for race packs to arrive is 2nd March 2020. If they have not received their race pack after this date, they can request a substitute race pack online.
Race pack contents includes their personal timing chip, race number and a pocket sized Race Day Guide. The 2020 Race Day Guide will be available online here soon, https://bathhalf.co.uk/the-event/race-pack-information/
There will be a £10 charge for replacement Half Marathon race packs if a runner would like to move to a faster pen or if they’ve moved house without notifying us or if they have lost or damaged their original half marathon race pack.
| || 2021 charity packages |
It’s seems crazy to be talking about 2021, but here we are!
Our top tier packages including Lead Charity Partner’s will be available to apply for in the coming weeks, please keep an eye on your inbox as this will come in a separate email.
Due to the phenomenal success of our 2020 Lead Charity Partner scheme (all 4 Lead Partners selling out of their 300 race entries by the end of October and Lead Local charity selling out by early May!) we will be following the same structure for 2021.