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BATHALF Charity Partner Newsletter - October 2019

Hello Charities,

It may be bucketing it down at the moment and getting chillier now Autumn is here but we have the heating on at Bath Half HQ and are all busily planning ahead for next March. Less than 6 months to go now…….

This month’s newsletter is a bumper edition with lots of news and exciting plans – Please put some time aside to read through it fully as there are changes to race day that will affect you.

Contents:

  1. Charity Forum
  2. Facebook group
  3. Coffee morning drop in sessions
  4. Accessing a $10,000 a month grant from Google
  5. Additional places
  6. Manage my team
  7. Fun Run charity entries
  8. Closing date reminder
  9. Sustainability policy – Change to Race Day site rules – IMPORTANT CHANGES – PLEASE READ

Charity Forum

Thank you to those charities who were able to attend the recent Charity Forum. It was great to see so many of you and we hope you found the day insightful and useful. We would be grateful if you can take a couple of minutes to send us your feedback on the day. This will help us to plan our future support of race charities.

Complete your feedback here

All of the presentations from the day are now saved in the 2020 file on our charity Dropbox folder. If you do not yet have access please let us know and we will send you an invite.

 

Closed charity Facebook group

A reminder that we have set up a closed charity Facebook group for our Charity Partners. This is a great place to connect with other charities and to share and discuss tips and advice. If you haven’t already joined, please request to become a member of the group.

Join the Charity Partner Facebook group

 

Coffee Morning drop in sessions

Don’t forget that we host a drop in Coffee Morning every month.

Our coffee mornings give charities the opportunity to talk to the Bath Half team face to face if you need any support and advice. It would be great if you can join us. The dates to put in your diaries are as follows;

Tuesday 8th October

Tuesday 12th November

Tuesday 10th December

Tuesday 14th January

Tuesday 4th February

Tuesday 3rd March

We will be at Walcot House, 90B Walcot St, Bath BA1 5BG on the above dates between 09:30 and 11:30.  If you can let us know if you are planning on popping by so we can look out for you.

 

The Google Grant

Did you know that Google will give your Not for Profit organisation a grant of $10,000 a month to spend on Google ad words and search engine optimisation?

For those of you that aren’t sure what Google ad words are:

When you search for something in google, for example “Bath Half”,  paid for adverts (using Google ad words) will be showing at the top of the page. You can use the Google Grant to advertise your charity or event at the top of the page before the results that it finds organically.

For anyone that attended our Charity Forum, you will remember the Search Engine Optimisation presentation by Grant Robertson from digital marketing company –  Shake and Speare.

Grant discussed in detail how to access the grant and how to use it. The feedback we had on this session was amazing and we have identified that many of you would welcome further training and advice on how to apply for the free Google Grant.

We have been working closely with Grant who is going to host some practical sessions on applying for the grant free of charge to our Charity Partners.

We will be running a session at our drop in coffee morning on Tuesday 12th November – you will need to bring your own laptop and we will send you what you need to prep in advance.

If you want to attend this session – please confirm your attendance to us by emailing Charity@runninghigh.co.uk no later than 31st October.

Please note that Google state that the following organisations are not eligible:

Governmental entities and organizations, hospitals and medical groups, schools, academic institutions and universities.

If your charity falls within those categories but you are still interested, please let us know because there may be a way you will be able to access it but it may be a trickier process. We will forward all queries of this type directly to Grant for his advice.

 

 

 

Buying additional places

General public and charity entry sales are significantly ahead this year so we anticipate an earlier sell out, possibly mid-October. We would like to invite you to apply for further places if required. Please can you notify us by Friday 11th October with the number of extra places you would like so that you don’t miss out.

 

Family Fun Run Charity Entries

Due to more demand from charities every year we are now offering Fun Run charity places so you can set up a charity team. It’s a great opportunity to increase your fundraising at the Bath Half event.

To reserve your Fun Run charity entries please let us know via email how many places you would like. Cost of entry will be £8.80 (for each adult and child place). For information on the Family Fun Run please go to,

Find out more about the Family Fun Run 

 

Manage my team

We are sorry for the delay in sending out the links to the ‘Manage my team’ function.

This is a new development on our registration platform and the extra changes required have taken longer than we had hoped.

We are hopeful that we will be able to send out the links to all of our charity partners at the beginning of next week but in the meantime if you require a team report before then please let me know and we can manually download the team list and send to you.

 

Closing date for registering charity places

Just a reminder that the closing day for registering your runners, or substituting injured runners, is on Friday 7th February 2020.

 

There are strictly NO changes to this date and no exceptions.

 

Sustainability policy - Change to Race Day site rules

We have always been conscious of the environmental footprint of the Bath Half Marathon, and we work hard with our suppliers, contractors, partners and volunteers to reduce waste, encourage re-use and maximise recycling, constantly challenging ourselves to do more.

In 2019 we announced we were embarking on a new challenge to eliminate single use plastic from our event by 2021, starting with changes to our water stations. This year we provided water refill points in the Runners Village, and at the on-course water stations, where runners could re-fill their own water bottles. We also provided water in compostable cups at the last of our three water stations, as an alternative to bottled water.

Following positive feedback from competitors in our 2019 post-race survey, and exciting work over the summer with a new water supply partner our waste management contractor MJ Church, we will shortly be announcing our intention to accelerate this process and eliminate single use plastic at the 2020 Bath Half from all drink stations (using refill points for runners’ own bottles and compostable cups) and our goody bags.  This forms a central part of our emerging sustainability strategy for the event.

We are asking all our charity and commercial partners, and caterers to join us in making the 2020 Bath Half single use plastic free by providing alternatives to plastic bottles, cups, balloons, cheer sticks (or clappers), drinks stirrers, charity donation bags etc at both the Runners Village (including charity marquees) and cheering stations on the course route.We will be providing designated bins in the Runners Village for compostable waste to be processed by our new commercial composting contractor.

There is a brilliant group on Facebook called The Charity Eco Hub which is a closed group for charity individuals who are passionate about reducing the environmental impact of the positive work of charities across the globe. The group is a movement which shares ideas and information, engages in constructive discussion and finds alternative solutions that reduces the negative impact of making a positive one. There has been a dramatic rise in the understanding and commitment to reducing the environmental impact when fundraising and working for charities. Many are increasingly uncomfortable with the regular use of single use plastic such as balloons and disposable banners for supporters; clapper sticks, water bottles and balloon arches at race days as well as merchandise and giveaways which may be thrown away after they have been used. We would encourage you to join this group but to also engage in discussion and share ideas/supplier details together on our closed charity Facebook page.

We appreciate this is a big change and will have an impact on your event planning and so we wanted to give you as much notice as possible.  Your support is invaluable and will make a huge contribution towards reducing the environmental footprint of the Bath Half.

 

 

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Please do not reply to this email, as we will not receive it.  For enquiries, please contact the Bath Half Marathon office:
Email: racesecretary@runninghigh.co.uk
Tel: 01225 422255
Postal: P. O. Box 3315, Bath, BA1 6W